The main purpose of the “ownership accounts” is to protect all files managed in a departmental folder, preventing any loss of files owned by an individual if this individual leaves TMU. If I'm overlooking something, please comment or ping me.TMU’s CCS is offering departments the option of creating and assigning an ownership account (non-person account) to automatically “own” all files and documents that are stored in a Departmental Google Drive Folder. The good news is that workaround #2 at least hides the email address. I think few users would agree that by sharing their file with the world, they are also consenting to share their email address. Overall I think this is a small deficiency in Google's privacy matrix.
#GOOGLE DRIVE OWNER OF FILE REMOVES SELF FROM FOLDER HOW TO#
(Instructions on how to change file owner) Summary However, this approach does protect the primary email address without sacrificing any functionality. This workaround is not perfect as other personal editor information is still visible (display name, time of edits, description, profile picture, etc). As far as I can tell, a file editor's email address is not displayed to the global internet. Additionally the user would set their main Google account to be set as a file editor, which would allow the user to edit the file exactly in the same manner as if they were the owner. Workaround Option #2: Set a "Public" Google Account as the File Ownerīy "public" I mean an account that a user controls, but does not care if the email address gets mercilessly spammed. Converted to a webpage, all of the spreadsheet components/functions are lost which defeats the purpose of sharing the spreadsheet. However, the other individual I contacted was sharing the intricacies of a rather sophisticated spreadsheet. She now uses this converted webpage which delivers all the same information from her document, without displaying her contact information. She was sharing local information about COVID-19 via a read-only shared google document. This was the case for the first individual I contacted. This approach works well for users who only want to share visual content from a file. However given the astronomically high likelihood that Google does not care about my post or tweets, you can sort of get around this issue one of two ways: Workaround Option #1: Publish The File as a Web Page Let's start a movement! #OkGoogleStopShowingMyEMail (4 months later not even a retweet - ouch). There does not appear to be a direct solution for users who do not want their email displayed when they share a file. Apparently, this is not a setting that can be configured as I unsuccessfully tried to tinker with Google privacy settings: However, now that I think about it, just because a user shares a file with the world, does not necessarily mean they wish to share all the above information. " I am a rich Nigerian prince and have some great news for you!!"). Fortunately, my messages were along the lines of praise (" hey cool file. I assumed this was common knowledge, but in the last two weeks, I've contacted two people who were surprised I found their email addresses. All changes to the file name (friendly warning against temporary names such as: " stupid project my boss is making me do").All editing activity including a timestamp.
Your name (as shown when you click here).When you share a read-only/link file on Google Drive, did you know that you're probably sharing the following information? The intent of this post is to inform readers that if they choose to share a file with the global internet - their email address IS visible but the below instructions provide a couple of work arounds. I have chosen not to disclose the methods because I suspect they would be used for more harm than good. However, there are still at least two ways to discover a file owner's email address (Editors' email addresses remain concealed). UPDATED: In August of 2020, Google changed the settings to conceal the address from being seen by way of the method described below.
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